SharePoint Storage Optimization Guides

Comprehensive documentation for managing SharePoint Online storage at enterprise scale.

Guides

Quick Start Guide

New to SPO Version Management? Step-by-step walkthrough from download to your first storage cleanup — with screenshots of every step.

Complete Tool Manual

Full reference for every screen and feature. All options explained, with PowerShell equivalents for every GUI action.

Complete Guide to SharePoint Version Management

Everything about how SharePoint version history works, why it causes storage problems, and how to implement version management policies at tenant scale.

How to Reduce SharePoint Storage Costs

Step-by-step strategy to identify version bloat, calculate ROI, implement cleanup, and prevent regrowth. Includes pricing tables and savings formulas.

PowerShell Automation for SharePoint Version Cleanup

Complete cmdlet reference for New-SPOSiteManageVersionPolicyJob and New-SPOSiteFileVersionBatchDeleteJob. Includes automation patterns, parallel processing, and scheduled execution.

SharePoint Governance Best Practices

Enterprise governance framework covering version policies, site lifecycle, retention alignment, monitoring, and Microsoft Copilot readiness.

SharePoint Site & File Archiving

Discover inactive sites and large files consuming storage. Orchestrate archival workflows using Microsoft Graph API and SharePoint’s native archive features.

SharePoint Advanced Management (SAM) Integration

Leverage SAM’s inactive sites policy and site ownership policy for data-driven governance decisions. Requires SAM license (Microsoft 365 E5 or add-on).

Quick Start

# 1. Download from GitHub Releases
# 2. Run non-destructive assessment
.\Start-SPOVersionManagement.ps1 -AdminUrl "https://contoso-admin.sharepoint.com" -SyncOnly

# 3. Start the dashboard HTTP server, then open http://localhost:8080
.\Start-Dashboard.ps1

# 4. Review Dashboard results, then execute cleanup
.\Start-SPOVersionManagement.ps1 -AdminUrl "https://contoso-admin.sharepoint.com" -MajorVersionLimit 20